Delegating supplier invoice management lets your team handle invoice collection, review, and payment — reducing bottlenecks for Owners and Admins.
Employees get automatic access to upload invoices and submit payment requests, and Managers can be granted broader permissions to review, edit, and pay invoices on behalf of the company or their team.
Available on 💻 web and 📱 mobile for all plans.
For more information on which role you should assign to your team member, see here What are the roles on Qonto and which should I assign?
What can I delegate to Employees?
All Employees automatically have access to the Supplier invoices section on all plans.
Employees can:
- Upload invoices
- Edit invoice details, but only for invoices they uploaded
- Create payment requests, sent for approval to an Owner, Admin, or authorized Manager
☝️ Employees can only view their own invoices, they do not have visibility over the company's full invoice list.
What can I delegate to Managers?
Managers need to be granted the Manage supplier invoices permission. Their scope determines what they can see and act on:
- Team-scoped Manager: can view, edit, upload, and pay invoices from themselves and their team members
- Company-scoped Manager: can view, edit, upload, and pay invoices across the whole company
When Manage supplier invoices is enabled, a Manager can take the following actions:
On 💻 web and 📱 mobile:
- Upload invoices via Drive, drag-and-drop, or bulk upload
- View, download, and delete invoices within their scope
- Edit invoice information scanned by Qonto (e.g., IBAN, supplier name) and add missing details to prepare the payment
- Request payment for invoices in euros when they do not have transfer permission, the invoice exceeds their limits, or the 4-eyes dual approval policy is active — the request is sent to an Owner, Admin, or authorized Manager for approval
On 💻 web only:
- Mark invoices as paid and match them with an existing transaction
When Make transfers and reimbursements is also enabled, the Manager can additionally:
- Pay supplier invoices directly by transfer, up to their monthly or per-transfer limits
- Approve payment requests submitted by their team members
⚠️ If transfer limits are set, transfers above those limits will require approval from an Owner, Admin, or authorized Manager. If the 4-eyes dual approval policy is active, the person who prepares an invoice cannot be the same person who executes the payment. For more details, see How do I set up a 4-eyes policy for payments?
How do I set up or update a Manager's Supplier invoices permissions?
All permission changes are made from the same place, whether you're onboarding a new Manager or updating an existing one:
- Go to User Management > User access
- Select the Manager you want to update (or click Invite a team member to add a new one and select Manager or Advanced Manager as their role)
- Set their Type of access to Team or The whole company, depending on the invoice visibility you want to grant
- Enable Manage supplier invoices to give them access to view, edit, upload, and request payment for invoices within their scope
- Enable Make transfers and reimbursements to also allow them to pay invoices directly and approve their team's payment requests
- Click Confirm to save the changes
How do I revoke a Manager's Supplier invoices access?
- Go to User Management > User access
- Select the Manager whose permissions you want to update
- Disable Manage supplier invoices to remove their access to the Supplier invoices section
- Optionally, disable Make transfers and reimbursements if you also want to remove their ability to pay invoices or approve payment requests
- Click Confirm to apply the changes