Focus your time only on expenses that matter. Offer yourself flexibility, control only what matter.
Streamline your expense management with advanced controls. Optimize your team's time by focusing only on significant expenses, while maintaining flexibility and control where it matters most.
| Standard plans | ESM add-on |
| Basic card settings (daily limits, transaction limits) | Unlimited virtual, ads and instant cards |
| Unlimited Employee role | Advanced manager permissions |
| Basic manager role permissions (team invites, card creation) from Business plan | Advanced card settings (spending categories, usage days) |
| Expense reports from Business plan | Custom approval workflows |
| 50 free virtual cards & 50 free Ad cards | Budget management for teams |
| Receipt centralization via connect (Google Drive), bulk upload, receipt forward | |
| Mileage allowance | |
| Receipt Scanning | Continuous HRIS integration |
| Missing receipt reminder | |
| Personal expenses reimbursement | |
| One-time setup HRIS (Human Resources Information System) integration |
How much does the Expense & Spend Management add-on cost?
The add-on is available for €89/month with monthly billing or €69/month with annual billing (excluding VAT).
It is available for Team plans (Essential, Business, and Enterprise).
What is the difference between Basic and Advanced Manager roles?
| Basic Manager (included in Team plans): | Advanced Manager (requires ESM/AP add-on), all basic manager permissions, plus: |
| Select sub-accounts for supplier invoice payments and transaction access | View account balances, IBAN, transactions, and download statements |
| Manage cards (create, delete, edit and review card requests) | Manage bookkeeping |
| Manage suppliers and supplier invoices company-wide : edit the supplier invoices and pay it | Set up and suspend direct debit mandates |
| Invite team members as employees | |
| Make transfers, reimbursements, and mileage reimbursements | |
| Act as approver in approval workflows | |
| Enhanced supplier invoice management capabilities |
Note: When upgrading to ESM/AP add-on, Basic Managers are automatically eligible for Advanced Manager permissions but require manual permission updates.
What is an approval workflow?
An approval workflow is a process that manages spending requests from initiation to final decision.
This feature is available through the Account Payable and Expense & Spend Management add-ons.
How does budget management work?
- Set budgets for each team
- Create dedicated accounts with specific IBANs
- Track spending by team, project, or expense category
- Monitor real-time budget usage.
How can I manage my add-ons?
You can manage your add-ons from both the web and mobile app. On web, go to Settings > Billing and invoices (under Organizations) and click on the desired add-on. On mobile, access Menu > Settings > Price plan (under Organization) and select your add-on. For more information about available add-ons, consult our dedicated help article: What add-ons are available to complete my plan?
What happens if I remove the add-on?
No worries! You will keep access to all standard features. Your recurring invoices will pause, and customizations will return to standard format. While you can remove the add-on anytime with monthly billing, annual billing features remain active until the end of your billing period, with no mid-term reimbursement.
Need help getting started? Our support team is available via chat right from your Qonto app!