What makes a valid invoice for Pay later?

Conditions for a valid invoice

Valid invoices are readable documents from which a good quality image can be produced. The issue date, amount, name, and an identification number of the supplier must also appear.

💡Note: If your supplier’s activity is based in Spain or Italy, “proforma” invoices cannot be accepted.

1. Issue date

The invoice must have been issued in the last 60 days.

2. Due date

The due date is not mandatory for the invoice to be valid. If detected on the invoice, it can’t be older than 10 calendar days before the Pay later transfer.

For issue and due dates, the format DD/MM/YYYY is more likely to be detected.

3. Supplier name

If the supplier's name is not detected, it may be because it's included in a logo. To ensure the name is detected, ask your supplier to write it on the invoice.

4. SIREN/SIRET or VAT number of the supplier

The invoice must contain at least one of these identification numbers: the SIREN, the SIRET, or the supplier's VAT number. These numbers should not be in the invoice footer.

5. Total amount including tax

The invoice amount must be clearly displayed and must be at least €150. As for the maximum amount, it depends on your available credit, with a maximum of €30,000.

☝️ Good to know: Handwritten invoices may be rejected because the algorithm has more difficulty detecting the data.

File format

We recommend importing a PDF file (rather than taking a photo or importing a PNG/JPG). If you import a PNG or JPG file, make sure the information is not blurry. Your file must be less than 15 MB.

Reasons for refusal

Even if you are eligible for the financing payment offer, we may sometimes be obliged to refuse certain payments. This can happen if the invoice is non-compliant or if the financing payment is non-compliant.

Here are specific examples where an invoice may be refused*:

General reason for refusal	Details
Invoice non-compliant	- Information not updated on the invoice - Expired date - Missing essential information - Description of the item to be financed is too vague (e.g., “service provision”) - The invoice amount is different from the transfer amount, partial payment
Self-financing	- Another company owned by you - Another company owned by the same beneficial owner as your company - To a close relative or family member
The invoice does not comply with the business activity of the issuing company and the recipient.	- Financing goods or services that do not directly relate to your business activity or are not linked to your company's needs - Lack of information, invalid invoice
General information about the recipient is incorrect.	- Difference between the name provided and the name on the invoice
Other reasons	- Payment of your employees' salaries or any other form of internal compensation - Payment of taxes (DGFIP, URSSAF, etc.) or fines of any kind (forfeits, penalties, court decisions, etc.) - Repayment of other financing services (loans, credits, monthly repayments, etc.) - Unable to identify the recipient - Incorrect legal information of the recipient

*non-exhaustive list

☝️ Good to know: To ensure that the invoice and the transfer are compatible with our financing criteria, we will conduct a new verification after the transfer is sent.

Transfer Repeatedly Refused

💡 In the event that a transfer is refused multiple times, we have the option to disable the feature on your account.

Therefore, we encourage you to read this article carefully in order to use this feature correctly.

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